Please find below pertinent details relating to the 2010 AZGOP Mandatory Meeting to be held January 23, 2010 atSaguaro High School (6250 North 82nd Street, Scottsdale, AZ 85250). Please take a few minutes to review this memorandum and disseminate the information to your state committeemen in your district or county.
The committee assignments for the Mandatory Meeting are as follows:
AWARDS COMMITTEE: Chair: Linda White, Sharon Giese, Donna Reagan, Marne Haney
Staff: Michelle Schmitt
BY-LAWS COMMITTEE: Chair: Eric Spencer, Walt Opaska
Staff: Teresa Martinez
CREDENTIALS & TALLY COMMITTEE: Chair: Hon. Helen Purcell, Yvonne Reed,
Bruce Ash, Buster Johnson
Staff: Brett Mecum & Colin Shipley
NOMINATIONS COMMITTEE: Chair: Linda White, Marty Hermanson,
Pat Oldroyd
Staff: Colin Shipley
PLATFORM COMMITTEE: Chair: Gus Shaw, Billy Bridwell, Timothy Lee, Howard Levine
Staff: Matt Roberts
RESOLUTIONS COMMITTEE: Chair: Dave Braswell, Parralee Schneider
Staff: Brett Mecum
RULES COMMITTEE: Chair: Lee Miller, Esq., Joe Abate
Staff: Brett Mecum
Awards Committee
Awards to be presented:
- 2009 Outstanding Volunteer
- Best Republican Club or Organization for 2009
- Rookie Precinct Committeeman of the Year
- Outstanding Party Worker in a District
- Outstanding Party Worker in a County
- Outstanding District of the Year
- Outstanding County of the Year
- Outstanding District Chairman of the Year
- Outstanding County Chairman of the Year
- Cal Holman Award for Most Outstanding Party Worker in the State
Each nomination must state (a) the nominee’s name, (b) award to be considered and (c) brief explanation for nominating this person or club/organization and their accomplishment(s). Please send your nominations to Linda White atLGopW151@aol.com. The deadline for receipt is Tuesday, December 8, 2009 at 5PM. The Awards Committee will meet the week of January 4, 2010 to review all submissions. Kindly contact Linda White at (520) 971-8384 should anyone have questions.
2008 recipients represented honorees from across the state. The Committee would very much like to repeat this representation again for 2009.
Bylaws Committee
The Continuing Bylaws of the Arizona Republican Party prescribes the method of amending the bylaws as follows:
Article I, Section B. Method of Amending Bylaws
An amendment to these bylaws may be proposed at any meeting called in
accordance with these bylaws. A copy of the proposed amendment together with a
statement explaining the purpose to be achieved and the reasons in support thereof
shall be mailed to each member by the secretary with the notice of call for that
meeting. A two-thirds vote of the members present in person or by proxy shall be
necessary to pass any motion to amend.
Any proposed changes to the Continuing Bylaws of the Arizona Republican Party must be submitted in writing along with a statement explaining the purpose to be achieved and the reasons of support. Any bylaws must be submitted to Eric Spencer at eric.spencer@post.harvard.edu no later than Tuesday, December 8, 2009 at 5PM. For your convenience, we have attached a copy of the Continuing Bylaws of the Arizona Republican Party amended January 26, 2008.
Credentials & Tally Committee
Each County and District needs to designate people to serve on Credentials & Tally Committee. Credential & Tally members will be responsible for check-in, identification, proxy certification, and ballot distribution. Credential & Tally members will be required to attend a morning training before the opening of the credentials process. Please submit names of people willing to serve on this committee to Colin Shipley at cshipley@azgop.org no later than Tuesday, December 8, 2009 at 5PM. We ask that you submit one name for every twenty-five (25) state committeemen. If you have any questions please contact Brett Mecum or Colin Shipley.
Nominations Committee
In accordance with the Continuing By-Laws of the Arizona Republican Party, approved January 24, 2009, Article III – Meetings, Section B and Article IV – Officers, this memorandum will outline procedures for those wishing to run for office and serve on the Executive Committee. In order to serve as an Arizona Republican Party elected officer, one must be, at the time of election, a member of the state committee.
At the Mandatory Meeting, we will elect Non-Statutory Elective Officers: First, Second and Third Vice-Chairman, Sergeant at Arms, Assistant Secretary, Assistant Treasurer and Assistant Sergeant at Arms to serve a two-year term (2010-2012).
As stated in Article IV, Section F. the duties of each respective officer is as follows:
4. First Vice-Chairman: The first vice chairman shall perform such duties as the
state chairman may assign and, in the state chairman’s absence or in the event
of a vacancy in that office, shall perform the duties of the state chairman until a
successor has been elected.
5. Second and Third Vice-Chairman: The second and third vice chairman shall
perform such duties as the state chairman may assign and, should the occasion
arise, shall perform the duties of the next highest officer.
6. Sergeant at Arms: The sergeant at arms shall attend all state committee’s
meetings and maintain order under the chairman’s direction.
7. Assistant Secretary, Treasurer, and Sergeant at Arms: In the absence of the
secretary, treasurer or sergeant at arms, or in the event of a vacancy in any of
these offices, the elected assistant shall perform the duties of the office.
For those seeking to run for any of the above referenced offices and have their name reviewed by the Nominating Committee for consideration to have their name placed on the ballot, kindly submit a letter of intent to run for the desired office. Letters must be received by Tuesday, December 8, 2009 at 5PM.
Letters of intent should be mailed to: Arizona Republican Party Headquarters, Attention: Linda White, 3501 North 24thStreet, Phoenix, Arizona 85016, faxed to: Attention: Linda White at (602) 224-0932, or emailed toLGopW151@aol.com Please do not hesitate to contact Linda White at (520) 971-8384 with any questions.
Platform Committee
The Platform Committee will be recommending an updated AZGOP Platform for 2010-2011. Any recommended language or ideas to be included in the Platform should be e-mailed to Matthew Roberts at mroberts@azgop.org. All Platform submissions must be received by Tuesday, December 8, 2009 at 5PM. For your convenience we have attached a copy of the 2007-2008 AZGOP Platform.
Resolutions Committee
The Continuing Bylaws of the Arizona Republican Party prescribes the method of submitting resolutions to the State Committee as follows:
Article III, Section H. Resolutions
1. Resolutions Committee
The state chairman shall appoint a resolutions committee for each
statutory organizational and mandatory meeting. The committee shall
consist of one member from each county with population under 500,000
and one member from each legislative district in counties with
populations over 500,000; each recommended by the respective county
or district chairman.
2. Procedures
Proposed resolutions, other than memorial, may be no more than 250
words long and must be submitted 45 days before the scheduled state
party meeting in order to be considered by the resolutions committee.
The committee may initiate, recommend, modify or reject any resolution.
Since the committee's purpose is to give the full assembly the benefit of
its complete debate and mature judgment, motions to table or to close or
limit debate will not be allowed. All resolutions submitted to the
committee shall be sent with the committee's recommendations and vote
count to each state committeeman with the notice of call of the meeting.
3. Memorials
Resolutions memorializing deceased individuals may be submitted to the
state chairman or executive director at any time.
4. Floor Resolutions
Any resolutions may be brought to the floor if it is sponsored by at least
20% of the state committeemen present in person and who represent at
least four counties. Each such resolution, unless previously submitted to
the resolutions committee and included with the call, must submitted in
sufficient copies for all state committeemen present in person.
County and district chairmen are asked to make their recommended appointments to the Resolutions Committee no later than December 8, 2009 at 5PM. In order to stay in compliance with the AZGOP Bylaws, any district or county that has not recommended an appointment to this committee by the deadline, that county or district chairman will be automatically named to the committee. Appointment recommendations should be sent to Brett Mecum atbmecum@azgop.org.
Proposed resolutions may be no more than 250 words long and must be submitted by Tuesday, December 8, 2009 at 5PM in order to be considered by the resolutions committee. Resolutions exceeding 250 total words WILL NOT BE ACCEPTED for consideration. Proposed resolutions should be mailed to: Arizona Republican Party Headquarters, Attention: David Braswell, 3501 North 24th Street, Phoenix, Arizona 85016, faxed to: Attention: David Braswell at (602) 224-0932, or emailed to dbraswell1@cox.net or bmecum@azgop.org.
Any questions or concerns, please contact the committee chair at the information provided above or Brett Mecum atbmecum@azgop.org or by phone at 602-957-7770.
Thank you in advance for your time and assistance in making the 2010 AZGOP Mandatory Meeting a success.
Onward to victory!
Randy Pullen
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